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Using your SpeechMike or Olympus microphone over Remote Desktop

The Philips SpeechMike and Olympus RecMic series now integrate directly with Talkatoo

The SpeechMike and Olympus microphones are integrated directly with Talkatoo.  This article discusses using Talkatoo over RDP.  If you're only trying to use it on your local computer, click here for the steps to get configured.  

Remote Desktop for Windows

Remote Desktop (RDP) is different from third party apps such as LogMeIn, TeamViewer etc. and is accessed with one of these icons.  Remote Desktop was likely configured by your IT department.

Microsoft Remote Desktop for Mac

Already setup?

If you're an existing customer, your SpeechMike is already setup and configured to use remotely, and you're happy with it, nothing has to change.  Simply close the pop-up next time you see it, and continue using your SpeechMike as you were. 

New user?

If you're new to Talkatoo and need to use Talkatoo over Microsoft Remote Desktop, whether you're on Windows or Mac, there are a couple of simple steps, and you'll be dictating in no time.


When using Talkatoo over RDP, you can either install it on your local computer, or on the remote computer/server.  I will cover configuring both methods here.  The main difference is that with Talkatoo installed locally, you will pass the finished dictation over the Remote Desktop Connection.  With Talkatoo installed on the server, you are passing the audio and button presses to the server, where it is then transcribed.

Which option should I use?

In most cases, either option can be used, but here are a few guidelines to help you decide which method will work best. 

You should use Talkatoo installed locally if:

  • You intend to use Talkatoo both locally and over an RDP connection - If it's already setup to use locally, this method will be easiest.
  • You are unable to install Talkatoo on the server - If you lack the ability or permissions to install Talkatoo on the server, or to configure the audio passthrough settings required.   
  • You are using Microsoft Remote Desktop from a Mac - If you're on a Mac, this is the only way to use Talkatoo with a SpeechMike/Olympus microphone over Remote Desktop.  
  • You want to have a different microphone set as default - When using a microphone with Talkatoo over Remote Desktop, with Talkatoo installed on the server, you need to have the microphone you want to use set as the default communications device.  

You should use Talkatoo installed on the server if:

  • Your IT department has configured it - It's likely already configured to work.
  • You access Talkatoo from many different computers - If you use multiple computers to access your server, this methods means you do not need to install Talkatoo on each computer. 
  • You will not be doing any dictation on your local computer (the one you're physically in front of). 

If you have Talkatoo running on both your local and remote computers, the results may be unpredictable. Ensure you only have one instance running in one place. 

Talkatoo Installed Locally

If you have not yet set up Talkatoo and your SpeechMike so it works locally, please follow the steps in this article, and then return here. 

The default setting is to pass all keypresses through to the server, and not apply them locally.  This presents a problem when using Talkatoo on the local computer as it's not receiving your button presses.  

This process is only needed on Windows computers.  On Mac, this setting is already the default (and only) option. 

You need to modify a setting on your remote connection:  


  1. Right click on the Remote Desktop icon on your local computer that you use to connect.
  2. Click Edit.
  3. Click the Local Resources tab at the top.
  4. Under Keyboard - Apply Windows Key Combinations, click the dropdown and change it to On this computer
  5. Click General
  6. Click Save - This is so that it will save these settings for next time, as opposed to being a one time only.

  7. Reconnect and now you're ready to dictate from this computer.


In some cases you may not be able to save this here because it's trying to save in the 'Public' or shared Desktop folder, and you do not have permission to overwrite the file.  If this happens:

  1. Click Save As instead 
  2. Click Desktop on the left side.
  3. Change the name of the file by adding Talkatoo or some other word, as both icons will still show up, but it's important you use this new one. 

     

If in the future, if the buttons aren't working, or it types out '+' (plus sign) but it still works as expected locally,  there are two things to check.

  1. Ensure that you are using the correct Remote Desktop icon, and if you are, repeat these steps.  It's possible, especially with a company owned computer, they may have updated the connection and overwritten your changes.  
  2. Ensure that the SpeechMike is in the correct mode
  3. If you've tried these steps and it still doesn't work, see this article.

Talkatoo Installed on Remote Server

 

Note that for this process to work, the server must have been configured, likely by your IT department, to accept Remote Audio, which is not the default. 

Configuring the Connection

If instead, Talkatoo is installed on the server and you are accessing it over RDP (Microsoft Remote Desktop), there are a couple of settings to adjust.  

  1. Right click on the Remote Desktop icon on your local computer that you use to connect.

     

  2. Click Edit.
  3. Click the Local Resources tab at the top.
  4. Under Remote Audio, click Settings
  5. Under Remote Audio Recording, set it to Record from this computer
  6. Click OK
  7. Under Keyboard - Apply Windows Key Combinations, it should be on the default Only when using full screen or On the remote computer will work as well.
  8. Click General
  9. Click Save - This is so that it will save these settings to this specific Remote Desktop icon.  You should use this icon going forward.
  10. Reconnect and now it should work going forward on this computer when using this RDP icon.

Configuring Talkatoo and the Microphone

After configuring the RDP connection, and connecting to the server, when you launch Talkatoo, it will display the following: 

Connecting Remotely?  Talkatoo could not automatically detect what microphone you are using remotely.

When Talkatoo detects the 'Remote Audio' source, which is what we configured in the previous step, it will display the pop-up above.  

Talkatoo doesn't know what microphone you're using when connecting remotely, so if you're just using a built-in mic or anything other than a Philips SpeechMike or Olympus microphone, you can ignore this setting. 



  1. Click Microphone Settings.  If you've closed it or it's not appearing, go to the settings page by clicking on the 3 dots.
  2. Select the microphone you're using from the Device List, or leave it on I'm using a different microphone if it's not one of the ones listed above. 
  3. Click Device Setup if you've never used your dictation microphone with Talkatoo before (or if you've only used it with Philips SpeechControl software) and follow the instructions to put the microphone in the correct mode.
    SpeechMike Integration - remote

    In this video I use the steps for the Philips SpeechMike.  If you are using an Olympus microphone we provided you, the steps will be similar but not identical, so you should follow the steps on the Device Setup tab instead of what is specified in the video.

Choosing the correct microphone

Since you can't choose the microphone being used in Talkatoo over Remote Desktop, it will always use the default microphone on your local computer.  If you are on a desktop without another microphone attached, you can ignore this part.  

On your local computer, check the default microphone:

  1. Right click the speaker icon on the bottom right of your screen and choose Open Sounds Settings
  2.  Ensure the microphone you want is selected under Input 

That's it, you're ready to start dictating!

 

If you run into any problems or any of these steps are not working as expected, don't hesitate to reach out to our support department or start a live chat over on the bottom right.